MA?LYS is one of the fastest-growing global D2C startups with a self-built e-commerce platform that allows us to leverage data and optimize marketing funnels to bring clinically tested body care products to women worldwide. With years of rapid growth and millions of customers worldwide, MA?LYS is on track to become one of the biggest body care brands in the world. We are a team of people who want to make lasting, impactful changes, live (and love) to see results, innovate with passion, and love a good sense of humor. As our Employee Experience & Office Manager, you will play a pivotal role in creating and maintaining a productive and positive work environment, overseeing the daily operations of our office, and ensuring everything runs smoothly. The ideal candidate is a problem-solver, effective communicator, and multitasker who thrives in a fast-paced setting.
Your life at MA?LYS will look like…

* Plan and manage the yearly welfare plan and budget.
* Ongoing office support and welfare activities implementation for the US team.
* Oversee employee recognition programs, anniversaries, and onboarding/offboarding.
* Organize company events and weekly social events like happy hours.
* Manage office operations (supplies, equipment, maintenance).
* Ensure a clean, organized, and functional office environment.
* Handle vendor relationships and office services.
* Manage IT tasks throughout the employee life cycle.
* Coordinate with external IT service providers for troubleshooting and maintenance.
* Coordinate employee travel arrangements.
You will thrive in this role if you have...
*  2+ years of professional work experience as an Employee Experience Manager/ People Operations manager, at a startup company.
* Bachelor’s degree in a relevant field.
* Exceptional organizational skills and attention to detail.
* Multitasking skills and excellent time management skills.
* Thinking outside of the box, solving problems independently, and getting things done.
* Strong communication skills in both English and Hebrew.

We are looking for a highly organized and proactive Office Manager to join our team.
The ideal candidate will be responsible for ensuring the smooth day-to-day operations of the office, providing administrative support, handling various office maintenance tasks, and overseeing company events.
Key Responsibilities:
Oversee daily office operations to ensure a clean, organized, and efficient workspace.
Handle office supplies management, including ordering and inventory tracking.
Manage communication with external vendors and service providers for office needs.
Coordinate office events and travel arrangements for employees.
Perform administrative tasks such as filing, and data entry.
Handle invoice processing and ensure timely payments to vendors and service providers.
Assist in onboarding new employees and provide them with necessary office resources.
Ensure compliance with health and safety regulations within the office.
Organize and coordinate "happy hour" events or other team-building activities.
Support management with various ad-hoc administrative tasks as required.

As the Global Facilities Manager, you will develop and implement a comprehensive facilities management strategy that prioritizes sustainability, proactive maintenance, and employee-centered workspace design. Your leadership will ensure operational excellence and a positive work environment.

Job responsibilities:
Strategic Development: Create and execute a global strategy for facilities management that aligns with HiBobs values and goals, focusing on employee experience, environment, health and dafty. Supporting the company's local growth and global expansion.
Budget Management: Create and oversee the facilities budget, ensuring efficient allocation of resources and identifying opportunities for cost savings and operational excellence.
Category Management: source, negotiate, and manage relationships with local landlords and service providers to deliver services on time and within budget while maintaining high-quality standards.
Collaboration with HR: Partner with HR teams and office managers to enhance employee experience through well-designed and efficient workspaces.
Health & Safety Compliance: Ensure compliance with all health and safety regulations, promoting a safe and healthy work environment across all facilities.
Risk Management: Implement and maintain risk management programs, including disaster recovery and business continuity plans.
Operational Excellence: Drive operational excellence by implementing benchmarks and KPIs to measure efficiency and effectiveness, continuously improving processes across all facilities.

Required Office Manager
Description:
Oversee all administrative and reception needs of the company.
Serve as the first point of contact for employees, candidates, guests, and suppliers on all office-related matters.
Manage day-to-day office operations, including vendor coordination.
Act as the main contact for employee inquiries related to office management.
Collaborate with the finance department to assist with purchase orders, invoice processing, expense payments, and more.
Contribute to planning and executing company activities and events, such as Happy Hours, company-wide celebrations, and gift arrangements.
Ensure seamless execution of executive-level management projects by managing administrative aspects, attending to details, and providing comprehensive support.
Partner with Human Resources to implement policies, procedures, initiatives, and effective communication across employees and management.
Facilitate and coordinate recruitment processes, onboarding, and other internal workflows as needed.
Introduce innovative, creative, and ambitious solutions to enhance office management.
Work closely with the CEO to provide comprehensive administrative support.

We are looking for a fixed-term Office Admin & Employee Experience Specialist to help support our daily administrative needs and enhance employee engagement. This role is ideal for a student eager to gain experience in human resources, office administration, and employee support. If youre a proactive, enthusiastic person with a can-do approach that strives to take full ownership and make an impact - your place is with us :).
Responsibilities:
Office Administrative Support:
Play a key role in fostering a positive and productive work environment.
Oversee and manage daily operations and office administration, ensuring smooth workflow.
Collaborate with cross-functional teams and external partners/vendors to provide best office services to our teams.
Employee Experience:
Plan, design and execute employee engagement activities, such as bonding and wellness programs, holiday events, and other team-building initiatives.
Support onboarding efforts by preparing materials for new hires and coordinating welcoming activities.
Communication & Collaboration:
Serve as a point of contact for employee questions, providing timely and helpful responses.
Partner with HR and other departments to ensure a smooth and engaging employee experience across the organization.

We are looking for a unique position combining both project management skills and an executive support function. As the PA and PMO to the office of the CEO you will provide high-level administrative support while overseeing and coordinating critical business projects on behalf of the CEO and COO. The ideal candidate will bring exceptional organizational skills, strategic thinking and the ability to multitask a wide range of responsibilities in a fast-paced, hectic environment.

Responsibilities
Plan, coordinate and manage projects that support esh group goals, which may include research, data analysis, special initiatives, and supplier coordination.
Develop project timelines, milestones, and deliverables; monitor and report on project progress. Ensure that project timelines and objectives are met, escalating critical issues when necessary.
Collaborate with internal stakeholders to gather requirements and ensure alignment with CEO directives.
Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle email correspondence, phone calls, and messages with high-end service level, professionalism and discretion.
Communicate project updates and milestones to relevant departments and executives.
Establish and refine PMO processes to improve efficiency and project success rates and implement project management best practices.
Prepare meeting agendas, materials, presentations, and company-wide communications. Attend meetings, take notes, and follow up on action items.
Strategically manage the CEO's calendar, prioritizing meetings and events based on the CEO's interests and business needs including working with partners, customers, and suppliers abroad
Organize meetings and conferences abroad with the CEO, including travel coordination (flights, hotels, local transportation).
Capture and follow up on decisions and action items from meetings.
Monitor and prioritize urgent matters, providing alerts and recommendations to the CEO.
Managing negotiations and budget expenditures from time to time.

The Personal Assistant will provide comprehensive administrative support to the executive, ensuring efficient operation and management of their schedule, communications, and various tasks.
This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities.
Key Responsibilities:
Calendar Management: Schedule, organize, and prioritize appointments, meetings, and events for the executive, ensuring efficient time management and avoidance of conflicts.
Communication Support: Act as a primary point of contact; manage emails, correspondence, and phone calls, filtering inquiries and prioritizing critical communications.
Travel Coordination: Arrange travel, accommodation, and itineraries for business trips; prepare travel packs and ensure all travel details are up to date.
Project Assistance: Support ongoing projects by tracking deadlines, preparing materials, and maintaining organized documentation and files.
Administrative Tasks: Prepare and edit reports, presentations, and correspondence; manage expense reports and other administrative records.
Event Planning: Assist in organizing and coordinating events, meetings, and off-sites, handling logistics to ensure smooth execution.
Confidentiality and Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.

The leading and largest consulting and auditing firm in the world is seeking a Receptionist/Administrator for its Tel Aviv office.

Job Description:
Administrative operations and management of public areas (meeting rooms, kitchens, office equipment, printers, etc.).
Ongoing interface with various departments within the firm.
Providing service to employees on the floor and assisting in problem-solving.
Reception and hosting of clients.
Management of several schedules.

Staffing and reassigning employees according to the changing needs
Collecting data and preparing reports, analyzing the data and drawing conclusions (especially gaps- surplus / shortage of manpower) and presenting it to the management team.
Control and monitoring of employee hours report, locating and alerting exceptions to the management team.
Responding to business requirements and handling inquiries from employees, managers, and partners.
Handling discreet information, managing and resolving conflicts.