We are looking for a unique position combining both project management skills and an executive support function. As the PA and PMO to the office of the CEO you will provide high-level administrative support while overseeing and coordinating critical business projects on behalf of the CEO and COO. The ideal candidate will bring exceptional organizational skills, strategic thinking and the ability to multitask a wide range of responsibilities in a fast-paced, hectic environment.
Responsibilities
Plan, coordinate and manage projects that support esh group goals, which may include research, data analysis, special initiatives, and supplier coordination.
Develop project timelines, milestones, and deliverables; monitor and report on project progress. Ensure that project timelines and objectives are met, escalating critical issues when necessary.
Collaborate with internal stakeholders to gather requirements and ensure alignment with CEO directives.
Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle email correspondence, phone calls, and messages with high-end service level, professionalism and discretion.
Communicate project updates and milestones to relevant departments and executives.
Establish and refine PMO processes to improve efficiency and project success rates and implement project management best practices.
Prepare meeting agendas, materials, presentations, and company-wide communications. Attend meetings, take notes, and follow up on action items.
Strategically manage the CEO's calendar, prioritizing meetings and events based on the CEO's interests and business needs including working with partners, customers, and suppliers abroad
Organize meetings and conferences abroad with the CEO, including travel coordination (flights, hotels, local transportation).
Capture and follow up on decisions and action items from meetings.
Monitor and prioritize urgent matters, providing alerts and recommendations to the CEO.
Managing negotiations and budget expenditures from time to time.
Requirements: Requirements:
Bachelors degree in Business, Management, or a related field.
3+ years experience from a Tech-oriented company in a PMO, project management, or executive assistant role, ideally with exposure to executive-level responsibilities.Start-up experience - Major advantage.
Experience supporting C-level executives is highly desirable.
Strong project management skills with experience in coordinating and overseeing multiple projects including budget control.
Skills & knowledge:
Proficiency in Microsoft Office suite, project management software (e.g., Asana, Trello), and calendar management tools.
Exceptional written and verbal communication skills, with the ability to convey information clearly and concisely both in Hebrew and in English. English - Mother tongue - A strong advantage.
Strong problem-solving skills, ability to anticipate needs, and proactive approach to managing responsibilities.
Ability and willingness to work in non-standard hours including weekend and night time when necessary.
This position is open to all candidates.